Final Settlement Template for UAE HR Teams (Free Download)
TL;DR: Free template for HR teams. Calculate and document final settlements. Includes gratuity, leave pay, and deductions. Meets MOHRE compliance rules.
What Is This Template?
This template helps you prepare final payments for leaving employees.
It covers:
- End-of-service gratuity
- Unused leave salary
- Legal deductions
Use it to stay compliant with UAE labor law.
Why Use This Template?
Save Time Calculate all payments in one place.
Stay Compliant Follows Federal Decree-Law No. 33 of 2021.
Avoid Errors Standard format reduces mistakes.
Create Records Document every settlement for your files.
What's Included
The template has these sections:
- Employee Info - Name, ID, dates
- Gratuity Calculation - Years worked, daily wage, total
- Leave Balance - Unused days, value
- Deductions - Loans, advances, damages
- Final Amount - Net pay to employee
How to Use It
Step 1: Get Employee Data Collect join date, salary, leave balance.
Step 2: Calculate Gratuity Use our calculator for quick results.
Step 3: Add Leave Pay Multiply unused days by daily wage.
Step 4: List Deductions Include only legal deductions.
Step 5: Review Total Check math before payment.
For an instant end-of-service estimate, use our online gratuity calculator UAE.
Common Deductions
You can deduct:
- Outstanding loans (must be in writing)
- Advance salary (max one month)
- Damages to company property
- Housing allowance overpaid
You cannot deduct:
- Notice period if employer terminated
- Training costs (unless contract allows)
- Visa costs
- Arbitrary fees
Timeline
By law, you must pay within 14 days of the last working day.
Late payment can result in MOHRE complaints.
Best Practices
Document Everything Keep signed copies of all settlements.
Be Transparent Show employees the breakdown.
Use Our Calculator Double-check gratuity amounts.
Get Acknowledgment Have employee sign the settlement.
Keep Records Store for at least 5 years.
Download the Template
The template is free. Use it for all your final settlements.
It works with Excel and Google Sheets.
